Wednesday, February 06, 2008

CAS Board Meetings Minutes Public

On 2/5/08, John Dunn wrote:

Tracy Engelking,
Senior Counsel
Children's Aid Society of Ottawa

In response to your email of Tuesday February 05, 2008 where you wrote:

"you will be contacted to schedule an appointment in order for you to do so when our resources allow for your request to be reasonably accommodated"

Thank-you very much, it is greatly appreciated. To assist both yourself and any other Society staff in determining the resources the Society would have to allocate toward reasonably accommodating my review of the Board minutes, I will list what I feel would be reasonable in the circumstances.

1. One Table

2. One Chair

3. The Corporate Minute Book

If it is of any assistance to yourself and to the Society, so as to not cause too much of a drain on the Society's resources, I do not even require a special room or anything as I can simply read the minutes in the lobby which already contains the resources requested.

Once again, I appreciate the response and I am looking forward to reviewing the material.

Sincerely,

John Dunn

Friday, February 01, 2008

Children's Aid Society and Board Minutes

The following is a letter to Tracy Engelking, Senior Counsel for the Children's Aid Society of Ottawa, which was cc'd to the following people for accountability purposes. (It worked because I finally heard a response from them which is included at the bottom of this posting)

Tracy Engelking - CAS Senior Legal Counsel

Kathy Neff - Eastern Regional Program Director - Min. CYS

roconnor@casott.on.ca (Possible address of Society President Rick O'Connor)

rmorrow@burkerobertson.com - Society's externally retained lawyer, Robert C. Morrow of Burke-Robertson Baristers & Solicitors

Maggy Ombudsman (mdidomizio@ombudsman.on.ca); OntarioOmbudsman (amarin@ombudsman.on.ca) - Two Ontario Ombudsman addresses.

I will also be forwarding this to the Auditor General for their information


============Letter Begins==========

Tracy Engelking,

Note: Those who have been included in the email addresses above are being included simply as an acountabilty measures since I have not been receiving any responses from the Society regarding this matter.

The Executive Assistant informed me that she spoke with you today asking about my opportunity to review the Board minutes. As you are aware, as a member of the public, I have been requesting an opportunity to come in and review the minutes of the Board meetings of the Society in accordance with Children's Aid Society of Ottawa By-Law #1, section 7.05 (included below).

Public access to the Society's Board meetings is not something that the Society should be required to consult with legal counsel on. It is my hope that you would not partake in any wrongdoing with regard to the Society's minutes and/or corporate documents.

It clearly states in the By-Laws the following:

"The Board shall maintain minutes of all meetings of the Board. The minutes of any Board meeting shall be available for review by members of the public, provided that the minutes of any in camera meeting shall be restricted to those who attended or were entitled to attend such a meeting.

The Board shall keep a record of all resolutions to hold Board meetings or parts thereof in camera pursuant to this section, which record shall include the resolution and the reasons therefor"

Please respond by telephone at 613-228-2178 or by email to afterfostercare@hotmail.com as soon as possible regarding this matter, as so far it appears as though the publics attempts to access minutes of Board meetings is being hampered.

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FOLLOW UP RESPONSE
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On 2/5/08, John Dunn wrote:

Tracy Engelking,
Senior Counsel
Children's Aid Society of Ottawa

In response to your email of Tuesday February 05, 2008 where you wrote:

"you will be contacted to schedule an appointment in order for you to do so when our resources allow for your request to be reasonably accommodated"

Thank-you very much, it is greatly appreciated. To assist both yourself and any other Society staff in determining the resources the Society would have to allocate toward reasonably accommodating my review of the Board minutes, I will list what I feel would be reasonable in the circumstances.

1. One Table

2. One Chair

3. The Corporate Minute Book

If it is of any assistance to yourself and to the Society, so as to not cause too much of a drain on the Society's resources, I do not even require a special room or anything as I can simply read the minutes in the lobby which already contains the resources requested.

Once again, I appreciate the response and I am looking forward to reviewing the material.

Sincerely,

John Dunn